Staff handbook and HR policies, written for your organisation
For employers in England, Scotland and Wales: we write the HR policies your organisation needs and a staff handbook that brings them together, each tied to the law behind it, and send them in Word and PDF, for £599 + VAT. Or start with the free policy gap audit: check your policies against the ones an employer needs, with the law behind each.
Two ways to get your HR policies in place
Check your policies with the free gap audit, or have us write the pack for your organisation.
Free
Check your policies against the ones an employer needs. For each one: what the law asks, what the policy should cover, and whether yours is in place, missing or out of date, with its owner and review date.
Not included
- The policies themselves
- A staff handbook
- Policies written for your organisation
- Word and PDF policy files
A workbook you fill in yourself, by email.
Request received
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£599 + VAT
We write the policies an employer needs, for your organisation, with a staff handbook that brings them together.
Included
- The policies that apply to your organisation
- A staff handbook that brings them together
- Each one written for your organisation
- Each one tied to the law behind it
Word and PDF.
Request received
Thanks. Our team will be in touch with follow-up questions to write the pack for your organisation.
Could not send that request
Something went wrong on our side. Please try again, or use our contact form and our team will be in touch.
What the gap audit covers, and the law behind each area
The gap audit lists the policies an employer needs in each area below, for you to check yours against, and with the pack, we write them for your organisation. It groups the areas by what the law asks, and each card names the law behind it and where that law applies.
Required by law in the written statement
The written statement every worker gets must set these out. For some, it can point staff to a document they can reasonably get to, such as a policy or a staff handbook.
Disciplinary rules and procedure
Grievance procedure
- Employment Rights Act 1996, section 3(1), who to raise a grievance with, how, and the steps afterGreat Britain
- The same Acas Code, which tribunals take into accountCode of practice · Great Britain
Sickness absence and sick pay
Holidays
Family leave
Required by law as a policy
The law asks for these as policies of their own, and each card says when.
Health and safety5 or more employees
Expected under a code of practice or official guidance
The law sets a duty, and a code of practice or official guidance expects a policy to meet it. Neither is law in itself, and courts and tribunals take the codes into account.
Sexual harassment
Bullying and harassment
- Equality Act 2010, section 40, harassment of staff, including by third partiesGreat Britain
- The same Act, section 109(4), the all reasonable steps defenceGreat Britain
- The same EHRC guidanceGuidance · Great Britain
Equality, diversity and inclusion
Not required by law
No law requires these of most employers. Each card names the law the policy covers.
Whistleblowing
Flexible working
- Employment Rights Act 1996, sections 80F and 80G, flexible working requestsGreat Britain
- Acas Code of Practice on requests for flexible working, which says a clear policy can helpCode of practice · Great Britain
The law as at 12 November 2026. General information, not legal advice.
Or run every case against your policies, with a tribunal-ready record
Your pack arrives in Word and PDF. HR Case Management in CalmER runs grievances, disciplinaries and concerns from intake to a fair, evidenced outcome. It suggests the proportionate route against your policy, informal first where it fits, and a named person accepts or overrides it, on the record. Every outcome links to the policy and precedent behind it.
CalmER starts at £99 a month for up to 50 staff, excluding VAT, and you add modules as you grow. The £99 plan includes a basic policy shelf for up to 10 policies, with Policy Suite as an add-on: see CalmER pricing.
Staff handbook and HR policies: common questions
What HR policies are required by law?
In England, Scotland and Wales, the written statement every worker gets must set out your disciplinary rules and procedure, who to raise a grievance with and how, and your terms on sickness and sick pay, holidays, other paid leave and any probation period (Employment Rights Act 1996, sections 1 and 3). Some of these can sit in another document staff can reasonably get to. An employer of five or more employees needs a written health and safety policy, and data protection law asks for data protection policies where proportionate. The Equality Act 2010 requires all reasonable steps to prevent sexual harassment, and the EHRC's guidance expects effective policies. No law requires most employers to have a whistleblowing policy.
Is a staff handbook a legal requirement?
No. The law requires a written statement of employment particulars, most of which an employer must give on or before the first day of work (Employment Rights Act 1996, section 1). The statement can point staff to another document they can reasonably get to for some particulars, such as sick pay, other paid leave and the disciplinary rules and procedure (sections 2, 3 and 6), and a staff handbook can be that document. With the pack, we write your staff handbook as well as the policies.
What's in the HR policy pack, and what does it cost?
The policies that apply to your organisation and a staff handbook that brings them together, each written for your organisation and tied to the law behind it, in Word and PDF. It costs £599 + VAT.
How do I get the HR policy pack?
Enter your work email on the pack's card above. Our team will be in touch with follow-up questions to write the pack for your organisation.
What's the difference between the free gap audit and the pack?
The free policy gap audit lists the policies an employer needs, with what the law asks and what each should cover, for you to check yours against: in place, missing or out of date, with its owner and review date. It holds no policies. The pack is those policies and a staff handbook, written for your organisation and tied to the law behind each, in Word and PDF, for £599 + VAT.
Which country's law does the gap audit follow?
The law of England, Scotland and Wales. Employment, equality and health and safety law covers Great Britain, and data protection law covers the whole UK. Northern Ireland has its own employment, equality and health and safety law, such as the Employment Rights (Northern Ireland) Order 1996. Each area above names its law and where it applies.