SAFEAI
The old way.
+ 64 more policies to manually check...
The Safe Workplace way.
Smart references to live legislation.
Automatic versioning. Always current.
Real-time regulatory change tracking
Gap analysis with suggested inclusions
Smart references to relevant legislation
WORKFLOWS
Multi-step approvals, employee sign-offs, and deadline
chasing — fully automated.
APPROV`AL WORKFLOWS
Route policies to the right reviewers, automatically
ACKNOWLEDGMENTS
Employee sign-off tracking
Automatic notifications on policy changes
Read receipts & acknowledgment tracking
Escalation for overdue sign-offs
INTEGRATIONS
Works with your existing tools
Connect with Slack, Teams, email, and your HR system. Notifications go where
your team already works.
ANALYTICS
Every policy, every status, every gap — visible at a glance.
PUBLIC LIBRARY
Centralised, searchable, role-based
Searchable policy library
Department-specific filtering
Available on mobile & desktop
REPORTING
One-click compliance reports
Generate audit-ready reports instantly. Filter by location, risk, or policy type and
export in seconds.
DASHBOARD
Real-time compliance position
Configurable reminders.
Track every acknowledgment.
Sign from any device.
St Columban’s Nursing Home
Anna Doktor Brozek Director of Nursing, St Columban’s Nursing Home
Anna Brozek
Nursing Director, St Columbans Nursing Home
FAQ
How does the AI know when regulations change?
SafeAI monitors live legislation continuously and flags changes that are relevant to your policies as they happen. When a regulation updates, the platform analyses your affected policies, identifies the specific gap, and surfaces a suggested wording change, linked directly to the regulation driving it, so you always know exactly where the change is coming from
Will it flag grammar issues or just compliance gaps?
SafeAI is focused on compliance, not copyediting. It scans your policies against current regulations and flags substantive gaps, missing clauses, outdated references, wording that no longer meets the required standard. Grammar and style remain yours to control; the AI stays in its lane.
How do you handle our existing policies?
You don't start from scratch. Safe Workplace imports your existing policies directly into the platform as one customer put it, 67 policies imported without having to recreate a single one. Once they're in, SafeAI begins scanning them against live regulations immediately, and automatic versioning takes over from there.
Can staff acknowledge policies on their phones?
Yes staff can read and acknowledge policies on mobile, desktop, or via SMS, Slack, and Teams. No app download required. Acknowledgement reminders are sent automatically and respect working hours and shift patterns, so staff aren't pinged on their days off.
Where is our data stored?
Safe Workplace is registered in England and Wales and operates in compliance with UK data protection law. For specific information about data residency, security certifications, and storage infrastructure relevant to your organisation, our team is happy to provide full details
Does this work for single-location and multi-site organisations?
Yes, the platform scales to both. Single-site organisations get a centralised, searchable policy library with automated governance. Multi-site organisations can filter by department, location, or risk category, set role-based access so the right people see the right policies, and get a consolidated view of acknowledgement rates and compliance status across every site in one dashboard.
